Time and place: 24th November 2025 – 1930 at Wickhamford Village Hall
Apologies: Steve Bullen, Helen Russel, Mark and Anne Brazier, Mike Ferris, John Percival, Linzi and
Colin Lewis Painter, Matt Peck, Julie Edwardes
- Agreement to minutes of previous meeting (CM)
The minutes of the 2024 AGM were issued to members by e-mail in advance of the 2025 AGM. There
were no objections and the 2024 AGM minutes were approved. - Chairman’s report (NR)
The report from the Chairman was read out.
“Here we are again, it doesn’t seem long since the last AGM. We have lost a few older past members,
remember Norman Regwell’s funeral is on Thursday, I regret that I cannot be there. Two committee
members have stepped down, and I would like to thank Linzi and Terry for their efforts. Also, thanks to
the rest of the committee for work over the last year. All committee jobs are up for grabs this evening;
you have your chance to come forward and fill the vacant positions or any other position.
There have been numerous events throughout the year but there is always room for more, more on this
later. So onwards and upwards more runs, more events and more fun.” - Treasurer’s financial report (DT)
The Treasures report and the audited Financial Report were issued in advance of the meeting and are
included in these Minutes of Meeting as an attachment.
A question was raised as to whether a better interest rate could be obtained on the balance of the club
funds. This will be further investigated by the Treasurer. A further question was raised regarding the
coverage of ride leaders through the club affiliation with UK cycling organisations. It was confirmed that
our affiliations do cover ride leaders leading club rides. Whilst not related to the Treasures report a
question was raised regarding the provision of first aid training for ride leaders. The committee responded
that was already being investigated for 2026 and that the action was already captured in the Action Log
for the committee. - Other club officials’ reports:
- President (CH)
The report from the President was read out.
“Thank you all for coming. It’s been a busy year for the club with the trip to Majorca, Cardiff charity ride,
trip to Wales (Wiltshire), London – Edinburgh – London, Dieppe, Cathedral ride, Robin Walkers’ Portugal
ride for Parkinsons, and the Maggie’s and Campden Nurses cheque presentations.
But it was a sad end to 2025 losing four club members — Clive Tree, Bob Hartis. Some of you would
know Aria Scarsbrook. Norman Ridgewell whose funeral is on Thursday 27th November at Fladbury
Crematorium. Please wear club kit. Also, I would like to thank the committee for all their hard work and
the ladies for doing the refreshments.” - Membership (JC)
Membership at the end of 2024 stood at 129. For the 2025 membership year 21 members did not renew
but 14 new members joined. The result being our current membership stands at 122. - Road race (MG)
The report from the Road Race Coordinator was read out.
“After two years without an Evesham Wheelers Road Race due to cancellations, the event returned this
year with a competitive field on the Inkberrow circuit. We were back at our favoured village hall, and the
club’s volunteers did a superb job again. Our very own Isaac Allport appeared in the race for the first time
and made a fantastic showing, placing well. After a 6-man break-away, the race was eventually won by
George Kimber of the Spirit Racing Team. The event managed to raise £388.30 for the club.
Thank you to everyone who gave their time, the race couldn’t run without you, and we hope many of you
will volunteer again for next year’s race which is scheduled to take place on Sunday 8th March 2026. See
you there!” - Audax (NR)
The report from the Audax Coordinator was read out.
“It’s been an interesting year on the Audax organizing front. Problems with halls, unlucky with the weather
and computer issues have made it an uphill struggle but given that they have been a success.
For the next year and beyond there will be changes. I’ve decided to move away from organising out of
Honeybourne, it gives me more options. The Neville Chanin Memorial 200km will have a revised route
and a 100km event on the same day to accompany it. There will be a new 200km event in the summer
with the Rollright Rumble 100km to accompany it. The Round Trip to Leominster 200km will be in
November again and have a new more benign 100km than the Rollright Rumble with it. I did knock up a
route to Ledbury yesterday evening that will do the job.
Looking into the future I plan to upgrade my organizing license to be able to do 300 and 400km events.
I will have an overnight 300km with a 150km event to go with it.”
- Club strategy update (CC)
An update was provided on the club strategy, with the following highlights and key points for 2025.
Much work has been done on improving communications within the club and externally. The external
facing web site has undergone a major revision and is now more manageable and has attracted new
members during the year. Many thanks to Mark Gunn and Tery Smith for making this happen.
The What’s app Community has been created which allows all members to see the various What’s App
groups and join if they wish, thereby creating transparency to all members.
The establishment of the Social Secretary role for 2024 was a key enabler in the improvement of
communications and in initiating further social events. Our thanks to Linzi for this. As Linzi has stepped
down this role remains open.
It is recognised that more events are required that will engage all age groups and hopefully attract
younger members of the community to join the club. Work is already underway on this and it is planned
to make further progress on this during 2026. - Update to club rules (CM)
A proposed revision to the existing club rules was issued to all members in advance of the meeting. The
reasoning for this was discussed and a vote held on the approval of the revision. A clear two thirds
majority approved the revised rules. The revised club rules will be issued to all members and made
available on the club website during December 2025. - Clothing (AC)
An update on club kit was given. The Club store is open now and there is a special offer of 20% off.
Sizing samples are now available for members to try on prior to purchase. Contact Andrew Collins and
arrangements can be made to try on the various sizes available.
There is a proposal to produce a special edition club kit to celebrate the club’s 80th anniversary in 2027
with kit available to purchase in 2026. Some ideas have been developed but if members wish to input to
the design, then they should contact Andrew Collins to discuss. - Runs Coordinator Report (CC)
Thanks were expressed to the leaders of the weekly club rides, but more leaders are required. A Ride
Leader workshop was held in June. Sixteen attended but only one potential new ride leader participated.
Prospective ride leaders should contact Colin Chapman if they wish to help in leading the club rides.
Ride leader guidelines were developed during 2025 and are available on the club website. Any question
or comments on these may be directed to Colin Chapman.
Successful multi day club trips were held in 2025 to Mallorca and to Wiltshire. The latter being held as
an alternative to the more usual autumn trip to Wales.
A question on the use of mudguards during winter was raised by a member. It was clarified that whilst
there is not a Club rule mandating the use of mudguards that they are strongly encouraged during the
winter period. Should members not have mudguards during wet rides they should ride at the back of the
group.
It was reiterated that it is the individual responsibility of all members to inform ride leaders on rides they
are participating in of any medical conditions that the ride leader should reasonably be aware of. This is
clearly stated in the ride leader guideline.
Whilst rare there have been cases during 2025 where riders on club rides have been ‘lost’ from the group.
All members were reminded that they should maintain awareness of, and contact with, the rider behind
them.
A discussion was held on group sizes and how this has been working during 2025. Whilst there have
been occasions where group sizes have been larger than advised in the Ride Leader guidelines there
was no objections by the members on the current ways of working. Members were reminded to keep
groups to a manageable size and ensure appropriate gaps are left for other road users. - Events for 2026 (CM)
An overview of planned events for 2026 was provided, with date when known.
- Club rides and trips
o Mallorca – 7th March 2026
o Road race – 8th March 2026
o Charity reliability ride – 22nd March 2026
o Dieppe – September 2026
o Wales – October 2026
o Cardiff – TBA
o Cathedrals ride – TBA - Social events
o Winter gathering – TBA
o Season opener (possibly including a live band) – TBA
o Summer BBQ – TBA - Other events
o First aid training
o Ride leader meetings
o Informal Strava based time trials
- Suggestions for charities to support this coming year (DT)
Suggestions for charities that the club can support in 2026 were requested. Proposals were made for
Tree of Light and Evesham Adventure Playground. Post meeting a further suggestion was made for
Bowel Cancer UK. These will be reviewed by the committee during 2026. - Elections of officials.
The following nominations were recorded and will form the 2026 committee. The first committee meeting will be in January 2026.
